Privacy Policy

1. INFORMATION WE COLLECT

1.1 Personal Information:

• Full names of participants
• Age and grade/class
• Gender
• Email addresses and phone numbers
• School name and location
• Parent/guardian contact information

1.2 Additional Information:

• T-shirt sizes
• Dietary restrictions and allergies
• Special accommodation needs
• Payment information (M-Pesa codes, transaction details)
• Photos and videos taken during the event

1.3 How We Collect Information:

• Through the registration form
• Via email and phone communications
• During the event (photography, video recording)
• From payment processors

2. HOW WE USE YOUR INFORMATION

We use your information to:

• Process your registration and payment
• Communicate event details, updates, and schedules
• Provide t-shirts, certificates, and catering services
• Ensure safety and provide necessary accommodations
• Contact you in case of emergencies
• Send competition results and follow-up communications
• Improve future events
• Market and promote MRC events (with your consent)

3. LEGAL BASIS FOR PROCESSING

We process your data based on:

• Consent: You provide explicit consent during registration
• Contract: Processing is necessary to fulfill the registration agreement
• Legitimate Interest: To organize and conduct the competition safely and effectively
• Legal Obligation: To comply with Kenyan data protection laws

4. DATA SHARING AND DISCLOSURE

4.1 We DO NOT sell your personal information to third parties.

4.2 We may share your information with:

• Event Vendors: Catering companies, t-shirt suppliers (only necessary details)
• Venue Partners: St Christophers Kiamba (for security and logistics)
• Payment Processors: M-Pesa, banks (for payment verification)
• Emergency Services: Medical personnel (in case of emergencies)
• Legal Authorities: If required by law

4.3 Third-Party Services:

• We use Google Forms/Sheets for registration (subject to Google's Privacy Policy)
• Firebase/Firestore for data storage (subject to Google's Privacy Policy)
• Email service providers for communications
• Payment platforms for transaction processing

5. DATA SECURITY

We implement appropriate security measures to protect your information:

• Secure data storage systems
• Limited access to personal information (authorized personnel only)
• Encrypted payment information
• Regular security reviews

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

6. DATA RETENTION

• Registration Data: Retained for 2 years after the event for record-keeping
• Photos/Videos: Retained indefinitely for promotional purposes (unless you opt out)
• Payment Records: Retained for 5 years for accounting and legal compliance
• Medical Information: Deleted within 30 days after the event

You may request earlier deletion of your data (see Section 9).

7. YOUR RIGHTS

Under Kenyan data protection laws, you have the right to:

7.1 Access

Request a copy of your personal data we hold

7.2 Correction

Request correction of inaccurate information

7.3 Deletion

Request deletion of your data (subject to legal obligations)

7.4 Objection

Object to processing of your data for marketing purposes

7.5 Withdraw Consent

Withdraw consent for photo/video usage at any time

7.6 Data Portability

Request your data in a structured, commonly used format

To exercise these rights, contact us at info@quanteklab.com

8. CHILDREN'S PRIVACY

MRC 2026 is designed for minors. We:

• Require parental/guardian consent for all participants under 18
• Collect only necessary information
• Do not knowingly market to children
• Provide parents with access to their child's information

Parents/guardians can review, update, or delete their child's information at any time.

9. COOKIES AND TRACKING

Our website and registration forms may use:

• Essential Cookies: For form functionality
• Analytics: To understand how users interact with our forms (anonymized data)

You can disable cookies in your browser settings, but this may affect form functionality.

10. INTERNATIONAL DATA TRANSFERS

Your data is stored and processed in Kenya. If we work with international partners, we ensure appropriate safeguards are in place.

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. Changes will be posted on our website and communicated to registered participants. Your continued participation after changes indicates acceptance.

12. CONTACT US

For privacy-related questions, concerns, or to exercise your rights:

13. COMPLAINTS

If you believe your privacy rights have been violated, you may file a complaint with: